Executive Assistant

Subang Jaya, Selangor/ Singapore


As the Executive Assistant, you will be involved in multiple aspects of the business and be groomed as the nerve centre of the office for the role of Office Manager, handling a diversity of tasks and managing different teams across departments to ensure that our operations are functioning seamlessly. You will be deeply involved in the administration of multiple departments as well as communications with clients or vendors.  

Beyond just maintaining existing organizational processes, you will be improving them and introducing new ones to ensure that we remain operationally efficient in this phase of expansion. Ultimately, you should grow into a role as a stabilizing presence in the office, ensuring that everything is on track and nothing is lost through the cracks. 

Here are some ways you’ll be working together with us: 

  • Handle the administration and on-the-ground management of various departments 
  • Support external-facing departments in following up with client communications and preparation of client proposals and quotations 
  • Manage and track organizational habits and routines and deadlines, such as sales pipeline follow-ups 
  • Ensure smooth data collation and reporting across various departments, and analyse data to improve the organisation 
  • Assist with different departments as necessary 
  • Improve organizational processes to increase operational efficiency 



  • Have >3 years of working experience 
  • Eager to learn and grow 
  • Extremely deadline-conscious and meticulous at follow-ups 
  • Able to cope with complexity, handling multiple departments and stakeholders 
  • Organised and structured 
  • Experience with preparing client proposals and quotations strongly preferred  
  • Able to maintain systems & processes with impeccable attention to detail consistently 
  • Good communications and writing skills 
  • Self-motivated and hardworking 
  • Enjoy a high intensity and extremely fast-paced working environment 

Interested in this position?


How our recruitment works

Phone Screening
Pre-interview Assignment

How to stand out?

Before you apply please be sure to have read the job description thoroughly and match your CV to the required skills. We’re good, but we’re not mind readers. if you have assisted in a data mining project before, started an initiative at work or in your school, let us know about it! If you’re an awesome team leader who took their company to heights of success, shout it from the rooftops!

Show us how you work: give us concrete examples of achievements, or even of failure and how you dealt with it.

Tell us why this job and what you think you can do for us. What is it that attracts you to, say, working in our Product or Operations teams?

Why is all of this so important?

Your application is read by real people, not machines. We are hopefully reading the resumes of our future colleagues, and we want to make sure you’re a perfect fit. So make sure you tell us everything you can about yourself and how great you are!

And although of course we read them with the job specifications in mind, we are always on the lookout for talent in other areas as well. So while you need to be precise in your application, if we feel you would be a better fit elsewhere, we might want to talk about that opportunity, too. We don’t just want to fill a position, we want the best people to come and work with us.


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